Access

Q: My application has been approved, what are the next steps?

A: The flow diagram summarises the steps you must complete before being permitted access to your approved data in the UK LLC TRE.

The UK LLC Data Team will contact the main applicant at each institution (if more than one) and ask them to coordinate completion of the required paperwork: (i) a Data Access Agreement (DAA) must be signed by each institution and countersigned by the University of Bristol (owner of the UK LLC); (ii) a System Level Security Policy (SLSP) must be completed if your institution is not able to provide evidence of ISO 27001 certification or NHS Digital Data Security and Protection Toolkit (DSPT) accreditation; and (iii) each researcher who is approved to access the TRE must complete a Data User Responsibility Agreement (DURA).

Q: Typically, how long does it take to access my approved data request in the UK LLC TRE?

A: Once your application has been approved you will need to complete various pieces of paperwork (DAA, SLSP and DURA) – see details above. Obtaining an institutional signature on the DAA can take several weeks, depending on your contracts department.

Q: How do I access my approved data selection in the UK LLC TRE?

A: Once all paperwork has been completed, each approved researcher will be sent a YubiKey. A YubiKey is a hardware authentication device that the UK LLC uses to protect access to the TRE. All researchers who are approved to access UK LLC data will be sent a YubiKey by post, along with simple instructions. To use, simply insert your Yubikey into your computer’s USB port and click the gold button to get a quick and easy one time password.

Q: What does it look like inside the UK LLC TRE?

A: The UK LLC TRE is a Windows 10 remote desktop environment. Each approved user will be given access to a series of project-specific database views. These views enable access to datasets approved as part of the project.

Q: What tools will be provided to help me to carry out my analyses?

A: You can choose which tools or packages to conduct your analyses. Standard packages available include Python, R(+RStudio), Stata and SPSS. You may request other packages by emailing access@ukllc.ac.uk, but these may be subject to licence provision/fee.